ENCLOSURE
Consisting of the word “enclosure” (or “enc” or “end”), or the word “enclosure" followed by a list of the enclosed items, this is a practical courtesy to prevent your reader from discarding important matter with the envelope.
If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing “Enclosure”/ “Enclosures” at the left margin, two lines under the typist's initials, or under the signature block if there is no need for the typist's initials. Type the singular for only one enclosure, plural for more.
Example:
Enclosure
Enclosures: 3
Enclosures (3)
As an option, you may list the name of each document you are including in the envelope. For instance, if you have included many documents and need to insure that the recipient is aware of each document, it may be a good idea to list the names.
“C. C." NOTATION
Stands for courtesy copies (formerly carbon copies). List the names of people to whom you distribute copies, in alphabetical order. If addresses would be useful to the recipient of the letter, include them. If you don't copy your letter to anyone, skip it.
I. Answer the questions.
1. Name parts of a business letter.
2. What is the difference between British and American traditions of writing sender’s and recipient’s address?
3. What is the peculiarity of American dating system?
4. Define the terms “attention line” “subject line” and “reference line”.
5. What is a correct form of salutation when the reader’s gender or name is unknown?
6. What does business letter body consist of?
7. In what way does complimentary closing depend on salutation?
8. What is “reference/identification initials”? What is their role in modern business correspondence?
9. What is “enclosure”? What kind of documents can be enclosed into the letter?
10. What is “c.c”? How is it used in correspondence?