IV. Name parts of a business letter

  Bredgade 51, DK 1260, Copenhagen K. DENMARK   6th May 19— Soundsonic Ltd. Warwick House. Warwick Street, Forest Hill, London SE23 1JF UNITED KINGDOM For the attention of the Sales Manager Dear Sir or Madam, Please would you send me details of your quadrophonic sound systems which were advertised in the April edition of Sound Monthly?   I am particularly interested in the Omega range of equipment that you specialize in.
 
 


Yours faithfully,

B. Kaasen (MS)

B. Kaasen

V. Read the following statements and decide which are true and which are false.

 

1. If a letter begins with the receiver’s name, e.g. Dear Mr Ross, it will close with Yours faithfully.

  1. The abbreviation c.c. stands for ‘correct carbons’.
  2. If you were writing a letter to Mr Peter Smith, you would open with Dear Mr Peter Smith.
  3. The head of a company in the UK is known as The President’.
  4. In the USA, it is correct to open a letter with the salutation Gentlemen.
  5. The abbreviation enc or end means there are enclosures with the letter.
  6. If you were writing to a Knight whose name was Sir Roger Dumont, you would open the letter Dear Sir Dumont.
  7. In the UK, the abbreviated date 2.6.95 on a letter means 6 February 1995. i
  8. If a secretary signs her name on a letter and her signature is followed by p.p. (per pro) Daniel Harris, it means she is signing on behalf of Daniel Harris.
  9. A Managing Director in the UK is known as Chief Executive in the USA.
  10. The term PLC after a company’s name, e.g. Hathaway PLC, stands for ‘Public Limited Corporation’.
  11. The abbreviation for the term ‘limited liability’ in the UK, is ltd.

13. If you did not know whether a female correspondent was married or not, it would be correct to use the term Ms, e.g. Ms Tessa Groves, instead of Miss or Mrs.

  1. The following is an example of a blocked style:

Peter Voss

Oberlweinfeldweg 33

5207 Therwil

Switzerland

  1. The above address is an example of ‘open punctuation’. i
  2. The abbreviation in addressing a doctor, e.g. Doctor James Spock, would be Dt. Spock.
  3. Rather than use the UK close of Yours sincerely/faithfully, Americans often choose Yours truly.
  4. The abbreviation for ‘company’ is Co