Ex.6. Read the following two texts about office equipment

Photocopying machine or (photo) copier.

Walk into almost any business office, and you'll probably find a photocopier ("copier") with a line of people waiting to use it. For most businesses, small or large, the copier has become standard equipment, much like having a desk to work at and a chair to sit on. It’s pretty amazing to think that, in mere seconds, you can produce an exact replica of what’s on a sheet of paper!

The procedure of producing a copy is very simple.

1. Make sure the photocopier is plugged into a power source.

2. Turn the photocopier on.

3. Open the copier lid.

4. Place the document to be photocopied face-down on the glass.

5. Select the options you want (number of pages, enlargements, lighter/darker).

6. Press the button “Start”.

· Fax machine or fax

Even though traditional fax machine is fast being replaced by e-mail and Internet fax services, this workplace workhorse is still used for transmitting information. They are easy to use and resemble dialing a telephone. Here are some basic instructions for sending a fax.

1. Make sure the fax machine is plugged in, powered and connected to a working phone jack. Turn on the fax machine.

2. Fill out a piece of paper called a coversheet with

the information about the recipient’s name, his fax

number, your phone number, a short message intended for the recipient, number of pages (including coversheet).

3. Lay the documents face-up in the fax machine feeder tray with the coversheet on top.

4. Dial the recipient’s fax number.

5. Press the ‘fax’ or ‘send’ button, depending on the particular fax machine model.

As soon as all of the pages have been scanned into the memory of the fax machine, you’ll hear a series of signals which mean establishing a communication link. Wait for a few minutes as the fax is sent and then see a short confirmation report.

Ex.7. Explain to your new colleague how to use

a photocopier;
a fax machine;
a scanner;
a printer.

You may need the following phrases and linking words:

First, you must …. Then, you have to … (it’s necessary). You needn’t /You don’t have to … (it’s not necessary). If you press this key, the computer prints out the reading. If you press this key by mistake, you’ll lose all the data.

Work in pairs

Ex.8. Read these mini-dialogues and role-play them.

O. Bruno, can you send us your pricelist by fax?

B. Sure. I’ll fax you right now. What’s your fax number?

O. 38 for Ukraine, 044 for Kyiv, then 455 77 07.

B. OK. I’ve got that.

B. Have you got my fax, Oleg? Is everything legible?

O. You’re not going to believe this, but the paper got stuck and the machine jammed.

B. No problem. I’ll send it through again.

S. Will you be using the photocopier for long, Sue?

D. No. Why?

S. OK. I’ll wait then. I need to make a copy of the report for our meeting.

S. Will you be using the photocopier for long, Danielle?

D. Oh, yes. I’ve got a pile of papers to copy.

S. Sorry, could you stop for a minute and let me make one copy, please? Our boss needs it urgently.